Privacy policy for the Stockbit | Bibit Employer Branding and Recruitment
We at Stockbit | Bibit manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.
This Policy applies if you are:
A Visitor to our Career Site
A Candidate who connects with us to receive job updates
A Candidate who applies for a job
A Candidate whose information we obtain from public sources
A Candidate referred to us by our employees or partners
A Reference, listed by a Candidate
By accessing our Career Site or participating in any part of our recruitment process, you acknowledge that you have read and understood this Privacy Policy.
When we use the term “Candidate” in this privacy policy, we are referring to each of Connecting Candidates; Applying Candidates; Sourced Candidates; and Referred Candidates, unless it’s stated otherwise.
1. Personal Data We Collect
We may collect the following types of personal data, depending on the nature of your interaction with us:
1.1 General Data (All Individuals)
Contact information: name, email address, phone number
Communications: emails, messages, interview notes, or information submitted through forms
Device & browsing information: IP address, browser type, pages visited on our Career Site
Account information: if you create a profile on our Career Site.
1.2 Candidate Data
Application data: résumé/CV, cover letters, work samples, certificates
Interview & assessment data: evaluations, test results (if applicable)
Professional information from public sources: such as LinkedIn
Information from referrals or references provided to us
AI-generated assessments: scores, match rankings, and profile summaries generated by automated systems within our ATS.
1.3 Reference Data
Contact details
Information you share about a Candidate.
2. How We Collect Personal Data
We may collect personal data:
Directly from you, when you apply or communicate with us
Through our Career Site, using cookies or similar technologies
From public professional sources such as LinkedIn and others
From employees or recruitment partners who refer Candidates
From references provided by Candidates.
3. How We Use Your Personal Data
We process your data based on Your consent for the following purposes:
To process job applications and evaluate Candidates
To communicate with you regarding applications, interviews, or opportunities
To maintain and improve our Career Site
To provide job alerts or recruitment-related information
To verify information and contact references
To comply with applicable laws and respond to lawful request
To protect our legal rights in case of disputes
To perform automated resume parsing and skills extraction
To generate AI-based match scores between your profile and job requirements
To assist recruiters with shortlisting through AI-ranked candidate lists.
Where our ATS uses AI or automated tools to process your application, such outputs are advisory only. All hiring decisions are made or confirmed by a human recruiter. You have the right to request human review of any AI-assisted assessment.
We only collect and process personal data that is relevant and necessary for legitimate recruitment purposes.
4. Automated Processing & AI Use
To support our recruitment process, we utilize AI-powered tools within our applicant tracking system to assess applicants’ qualifications, including experience, skills, education, and certifications, against the requirements of the relevant role. These tools assist with functions such as resume parsing, candidate matching, and interview scheduling.
All outputs generated by such AI-powered tools are subject to review and evaluation by our recruitment team before any recruitment decision is made. No application will be advanced or rejected solely on the basis of an automated assessment or decision-making process.
5. How We Share Your Personal Data
We may share your personal data with:
Service providers who support our recruitment process (e.g., applicant tracking system providers, including providers that use AI or machine learning features as part of their ATS platform)
Recruitment partners assisting in talent sourcing
Government authorities, if required by law
Other parties, if necessary for legal claims or regulatory matters
We do not sell your personal data.
6. International Data Transfers
If our third-party service providers process data outside Indonesia, we ensure such processing complies with the requirements of Indonesia’s Personal Data Protection Law (UU PDP 2022), including safeguards to protect your data.
7. How Long We Store Your Data
Visitor data: retained for security and analytics for up to 10 years
Candidate data: retained for a minimum of 10 years and would be reviewed gradually based on internal policy
Hired Candidates: data will be processed under employee-related policies
References: retained as long as the associated Candidate information is stored
We keep data only for as long as necessary to fulfill the purposes stated in this Policy.
8. Your Rights
Under Indonesian data protection laws, you have the right to:
Access your personal data
Correct or update inaccurate data
Request deletion of your data (subject to legal retention requirements)
Withdraw consent (if processing is based on consent)
Object to processing
Request human review of decisions made or assisted by automated/AI processing.
We are committed to protecting the personal data you entrust to us. We apply administrative, technical, and organizational safeguards to protect your information from unauthorized access, misuse, or loss. Access is limited to authorized recruitment personnel only, and all third-party providers we work with are required to meet the same security standards. To exercise any of these rights, contact us using the details below.
9. Contact Information
If you have questions regarding this Privacy Policy or wish to exercise your data protection rights, please contact us at:
Email: [email protected]
Stockbit | Bibit Team
10. Updates to This Privacy Policy
We may update this Privacy Policy from time to time.
Any changes will be posted on this page, and the "Date of Publication" will be revised accordingly.